Data is one of the most important settings for every company. All organizations that are connected with data in one way or another, make them necessary to keep them as safe as possible. No organization wants to know that the most important company data has been accidentally lost. Gartner estimates, however, that ‘global security spending in 2018 will be $ 96 billion, compared to 8% by 2017’ ‘.
But how can you remember such an important business entity?
Organizations devote a large part of their profits to data protection practices and are still faced with many dangers and data leaks. The main reason for this is the lack of strict security policies and regulations within the organizations. Gaps in internal security offer many opportunities for deliberate or unintentional data breaches.
In general we like to transfer things, such as laptops, tablets, desktops and smartphones, without having to follow how much data they can have. Dark data within each device is a wealth of data that is not managed or operated by companies. Obviously, the company has no employees forever. The staff comes and goes. As well as the data stored on their devices.
These institutions are often confronted with settings where employees can access data using their PC. When data is written in the notebook or on another device without prior knowledge of the organization, it is difficult to make a backup. Here are some tips that organizations can follow to prevent important work data from being leaked.
1. Add encryption to user devices everywhere
Organizations need coding on all user devices. Almost all modern operating systems offer users the possibility to activate the encryption and are no longer a warning for performance. Most cloud hosting providers keep your sensitive information safe from start to finish through the use of encryption. From what “companies have access to your data?” , “How much time and how long did the user enter a file?” Etc.
2. Use tools that expose problems and enforce rules
It is important to regularly detect excessive local storage to avoid data risks. Organizations must prioritize the use of computers with respect to employee domains and secure systems through local logon scripts. Most companies use external equipment to protect the company network. But it is usually impossible to distinguish the company data and the hope of personal data and to give a complex data structure.
3. Train the teams and raise awareness of the risks of dark data
Organizations can reduce the risk of data loss so that employees can understand the warning signs for local data storage. The awareness of the employees is very useful. Make them very aware of their advantages and tricks. Creating an effective infrastructure to reduce ambiguous data is an option. But the problem does not stop because the cause of dark data is the unattended data storage. It is therefore necessary that organizations receive the right training to develop a strict policy and to understand employees.
4. Discourage local storage and stimulate cloud storage
The collection of data in local systems is known for a high risk. Making backups of local systems is a waste of time. The data stored on the platform in the cloud is better protected against the ransom tool compared to the data in the local system. It is difficult and time-consuming for organizations to delete normal data. A smart alternative is to use the cloudpad to store the data, because the cloud automatically copies your data and prevents any form of damage.
Most institutions do not know the damage caused by so-called unknown data. However, each management organization can contact employees to store their data. Ask your employees not to trust local copies, because old tricks from old schools are not very flexible.